Remote
Full-Time Role
Based in the U.S.
Fluency in Ukrainian language required
OVERVIEW OF ROLE
Reporting to the CEO, the Executive Assistant is a critical member of a dynamic global team. The ideal candidate will have a proven track record of success in solving problems in a fast-paced environment. Responsibilities include supporting the CEO and executive team with administrative work.
We are looking for a detail-oriented person, a quick learner who brings creativity and energy to help solve problems, collaborate on projects, and propose new solutions. A deep passion for the organization’s mission is a must!
REPORTS TO
CEO, Razom for Ukraine
RESPONSIBILITIES
● Provide administrative assistance, such as sorting communications by level of priority and reviewing, writing, and editing e-mails.
● Organize meetings, including scheduling, sending reminders, and setting up/ running Zoom calls/presentations.
● Sit in on high-level meetings and maintain comprehensive and accurate records of meetings (minutes) while maintaining a high level of confidentiality.
● Answer phone calls, emails, and other communications in a timely and professional manner.
● Operate as a seamless integrated global team with colleagues in North America and Europe.
● Provide executive team administrative support as necessary, including scheduling meetings, maintaining calendars, arranging travel, conducting research, and creating reports.
● Other duties as relevant to administrative functioning as assigned.
QUALIFICATIONs & EXPERIENCE
● Bachelor’s degree required with at least five (5) years of work experience, three (3) of which have been in supporting C-Level Executives, preferably in a nonprofit organization.
● Strong organizational skills that reflect the ability to perform and prioritize multiple tasks and be adaptable to competing demands.
● Excellent attention to detail.
● Strong interpersonal skills and the ability to build relationships with global staff, Board members, external partners, and donors.
● Expert-level written and verbal communication skills.
● Demonstrated proactive approach to problem-solving with strong decision-making capability.
● A forward-looking thinker who actively seeks opportunities and proposes solutions.
● Highly resourceful, with the ability to work independently and effectively.
● Proven ability to handle confidential information with discretion.
● Demonstrated ability to achieve high-performance goals and meet deadlines in a fast paced environment.
● Experience with Google Suite, Slack, Dropbox, Microsoft Word, Excel, and Outlook. Proficiency with mail merges and calendaring required.
● Comfort in maintaining technical systems.
● Fluency in Ukrainian and English language as well as knowledge of Ukrainian audiences are required.
LOGISTICS AND BENEFITS
● We are a team of mission-driven professionals who believe deeply in supporting Ukraine and in opportunities to amplify Ukrainian voices in conversations in the United States. We foster a safe, respectful, supportive, and collaborative environment that allows people from all walks of life to thrive. A thoughtful, caring, and robust benefits package (with generous paid time off) are part of our everyday values.
● This is an exciting opportunity to join a team of passionate professionals, working in partnership to support Ukraine. If you see yourself in this posting and want to make a difference in our community, we want to hear from you!
SALARY RANGE
$65,000-$100,000
Final salary based on experience and qualifications as well as finalized scope of work.
Razom is an equal opportunity employer. All qualified applications will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age disability, marital status, sexual orientation, gender identity and expression, military status, prior record of arrest or conviction, or current employment status. Razom is deeply committed to diversity, equity, and inclusion. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. We encourage candidates from different backgrounds to apply.
